Head of Office Admin

Why this role exists:

This role exists to build and scale a seamless, efficient, and human-centered office environment across locations. You’ll help us create a workspace where teams can do their best work — by owning office operations, enabling hybrid work, and ensuring our infrastructure, vendors, and internal services run smoothly at scale.

What you’ll drive:

Strategy & outcomes

• Define and evolve workplace strategy across offices and hybrid setup.


• Align office operations with company growth and business priorities.


• Own budget planning, forecasting, and cost optimization.


• Measure and improve operational efficiency and employee experience.

Discovery & decisions

• Analyze office needs, usage patterns, and workplace data. 


• Evaluate tools (desk booking, attendance tracking, travel management). 


• Identify gaps and opportunities in current admin processes. 


• Make decisions on vendors, locations, and operational models. 

Delivery & execution

• Own end-to-end office operations across locations. 


• Ensure smooth day-to-day functioning of all office services. 


• Manage vendor relationships, contracts, and negotiations. 


• Oversee travel operations and support company-wide mobility needs. 


• Implement and improve administrative processes and tools. 

Stakeholder & cross-team collaboration

• Partner with IT, Security, HR, and Finance teams. 


• Act as a key point of contact for office-related topics. 


• Support leadership with data, analysis, and operational insights. 


• Ensure clear communication across teams and locations. 

People & leadership

• Build, lead, and develop a high-performing admin team. 


• Set goals, track performance, and provide regular feedback. 


• Create a culture of ownership, trust, and accountability. 


• Ensure team engagement and continuous development. 

What makes you a GR8 fit:

Must-have

• 5+ years in Office Administration / Operations, including leadership experience. 


• Proven experience managing office operations at scale (multi-location is a plus). 


• Strong vendor management and contract negotiation skills. 


• Experience with budgeting, forecasting, and cost control. 


• Ability to work cross-functionally and influence stakeholders. 


• Strong organizational skills and ability to handle competing priorities. 


• Fluent English (for cross-team communication). 

Nice-to-have

• Experience in tech/product companies. 


• Familiarity with workplace tools (desk booking, attendance, travel systems). 


• Experience building or scaling hybrid work environments. 


• Background in compliance, policies, or workplace standards.