Assistant Product Manager - Tools

Summary:The Assistant Product Manager - Tools supports the Product Manager in managing and maintaining product information for the company's portfolio of products.  This role is responsible for organizing product documentation, specifications, and digital assets while coordinating with suppliers and internal departments to ensure accurate and complete product data is available for internal use and customer requirements.Qualification Requirements:Strong organizational skills with the ability to manage and maintain large volumes of product data and documentationExperience maintaining structured digital file systems and shared server environmentsComfortable working with spreadsheets and product data files (Strong Excel proficiency preferred)Ability to track timelines, follow up on open items, and manage multiple prioritiesStrong attention to detail and commitment to maintaining accurate recordsAbility to communicate professionally with suppliers and internal teams via email and other business communication tools.Minimum Qualifications (Must have/non-negotiable):High school diploma or GED requiredStrong proficiency in Microsoft Excel, including managing large spreadsheets, organizing product data, and using formulasProficiency with Microsoft Outlook and professional emaail communicationStrong organizational skills and ability to maintain structured digital files and documentationAbility to manage multiple tasks and track open items to completionStrong attention to detail and accuracy when maintaining product recordsKnowledge, Skills and Abilities:Strong attention to detail with the ability to maintain accurate and organized product recordsAbility to manage large volumes of information across multiple products and documentation sourcesStrong organizational and time management skills with the ability to track and follow-up on open itemsAbility to communicate clearly and professionally with suppliers and internal departmentsAbility to work independently while supporting cross-functional teams such as product management, quality, and marketingAbility to identify inconsistencies or missing information in product documentation and take initiative to resolve themEssential Functions:Maintain and organize product folders on the company server to ensure all product documentation is current and properly storedManage and update product data within Excel spreadsheets and internal records systemsCoordinate with suppliers to obtain or confirm product specifications, documentation, and updates via email and other communication toolsTrack product information requirements and follow-up on missing documentation or open itemsCoordinate with internal departments such as Product Management, Quality, and Graphic Design to ensure product information is complete and accuratePrepare and organize product information for internal use and customer requestsMaintain product setup sheets and documentation for new and existing productsMonitor product information for accuracy and identify discrepancies that require correction or follow-upPhysical Demands:Ability to sit for extended periods while performing computer-based workFrequent use of hands and fingers to operate a computer, keyboard, and other office equipmentAbility to view and review detailed information on computer screens for extended periodsOccasional standing, walking, bending, or reaching while accessing files or product samplesAbility to lift and move product samples or materials up to approximately 25 pounds occasionallyWork Environment:Primarily office environment with regular computer-based workOccasional interaction with warehouse or product storage areas when reviewing product samples or documentationModerate office noise levels typical of a business environmentRegular collaboration with internal departments such as Product Management, Quality, and Graphic DesignFrequent communication with suppliers and internal team members via email and other business communication tools