Talent Admin Lead

Why this role exists:

The purpose of this role is to develop, manage, and optimize the HR Administration function across the company. It combines operational leadership, team management, compliance oversight, and hands-on project execution. The position ensures accurate employee records, seamless HR processes, compliant payroll processing, and efficient global HR operations.

What you’ll drive:

HR Operations & Employee Lifecycle

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  Accompanying all core HR processes (onboarding, promotions, internal transfers, offboarding, relocation) in terms of documentation and paperwork.

  
  


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  Maintaining accurate and up-to-date employee records (personal info, attendance, disciplinary actions) and organizational structures in the HRIS.

  
  


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  Managing and scaling HR Administration operations across various targeted locations and international jurisdictions.

  
  

Payroll Processing & Compliance

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  Verifying and submitting accurate base salary and timekeeping data to Finance, ensuring exact calculations of salary deductions and timely employee payments.

  
  


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  Ensuring full compliance with local employment laws, migration processes, salary payments, and global HR best practices.

  
  


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  Managing HR audits, compliance task tracking, and maintaining legally required documentation.

  
  


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  Handling migration processes in alignment with local legal requirements.

  
  

HR Policies & Procedures

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  Leading the full life-cycle of HR policies: from development and implementation to alignment with company values and local laws.

  
  


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  Ensuring transparent communication so employees understand and adhere to company policies.

  
  

Team Management

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  Supervising, mentoring, and leading a team of HR Administration specialists.

  
  


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  Setting priorities, delegating tasks, monitoring performance, and conducting regular evaluations.

  
  


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  Identifying team gaps, creating targeted action plans, and fostering professional development.

  
  

Project Management & Process Optimization

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  Leading HR Administration projects, such as launching hiring in new locations or enhancing operational efficiency.

  
  


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  Driving automation, digital transformation, and process optimization within HR Admin workflows using advanced HRIS tools.

  
  

Data Analysis & HR Reporting

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  Analyzing salary-related and operational HR data to generate management reports.

  
  


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  Identifying trends or unusual fluctuations to support data-driven decision-making.

  
  

What makes you a GR8 fit:

Must-have

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  5+ years of extensive experience within the HR Administration / HR Operations function.

  
  


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  2+ years of proven experience in managing a team of HR Administration specialists.

  
  


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  A portfolio of successful HR Admin projects (e.g., launching hiring in new regions, process automation, transformation of salary payment approaches).

  
  


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  Advanced user of HRIS and HR automation tools.

  
  


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  Strong background in labor law, official employment legalities, migration regulations, and B2B contractor frameworks in an international setting.

  
  


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  Strong analytical mindset with experience handling large datasets to derive insights and build data-driven solutions.

  
  


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  High level of autonomy, decision-making capability, and accountability for team results.

  
  


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  Ability to manage complex cross-functional projects and drive change management effectively.

  
  


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  Excellent verbal and written communication skills with strong presentation abilities for executive stakeholders.

  
  


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  Proactive mindset focused on continuous process optimization and innovation.

  
  

Nice-to-have

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  Experience working with HiBob HRIS.

  
  


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  Experience supporting People Operations across Spain, Poland, and Cyprus.