Real Estate Virtual Assistant (Transaction Coordination + Marketing Support)

Company OverviewThis role supports a multi-faceted real estate business that works with buyers and sellers, operates a real estate content platform, and runs a coaching business for real estate professionals. We are seeking a dependable Virtual Assistant who can take ownership of key operational areas and help streamline both transactions and marketing execution.Role OverviewWe are looking for a proactive, detail-oriented Virtual Assistant who can fully own responsibilities, not just assist task-by-task. The ideal candidate will confidently take defined functions off leadership’s plate, manage deadlines independently, and ensure smooth execution across real estate transactions and marketing support. This role is well-suited for someone who thrives in a fast-paced environment, learns quickly, and is comfortable juggling transaction coordination, CRM management, and marketing execution.Key Responsibilities1. Transaction Coordination (Primary Responsibility)● Manage real estate transactions from contract to close● Track deadlines, contingencies, and milestones to ensure nothing is missed● Coordinate communication between all stakeholders, including buyers, sellers, lenders, title companies, and agents● Ensure all required documents are prepared, signed, and submitted on time● Maintain accurate transaction records within the CRM and shared systems2. Inbox & Communication Management● Monitor and manage inboxes related to transactions, listings, and client communications● Conduct timely follow-ups to obtain missing information or documents● Communicate professionally with clients via email and occasional phone calls● Escalate priority matters with clear summaries and recommended next steps3. Listings & Market-Ready Support● Assist with preparing properties for market● Coordinate listing-related workflows and timelines● Support administrative tasks related to launching and maintaining active listings4. Marketing Execution Support (Non-Strategic)● Execute basic Facebook and Instagram ad tasks (posting, scheduling, launching campaigns based on direction)● Support marketing administration, including campaign setup, monitoring, and reporting● Upload, format, and publish blog content● Maintain organized records of marketing assets, calendars, and campaign notes5. CRM & Systems Management● Maintain and update CRM records to ensure clean data and consistent workflows● Quickly adapt to new systems and tools● Experience with GoHighLevel is a plus; experience with similar CRMs is acceptable\nMust-Have QualificationsOwnership mindset: Ability to fully manage assigned functions without constant oversightFast learner: Able to adapt quickly to new tools, workflows, and processesHighly organized: Strong task management, deadline tracking, and follow-throughClear communicator: Confident and professional in written and verbal communicationSelf-directed: Works proactively and independently once trainedNice-to-Have ExperienceBackground in real estate operations or transaction coordinationExperience supporting real estate agents, teams, or coaching programsFamiliarity with Facebook and Instagram business toolsPrior experience using GoHighLevel or comparable CRM platformsTools & PlatformsCRM systems (GoHighLevel or similar)Google Workspace and/or Microsoft Office (Docs, Sheets/Excel, Email, Calendar)Facebook & Instagram (business pages and ads manager)What Success Looks LikeTransactions progress smoothly with no missed deadlinesLeadership no longer needs to perform or double-check operational tasksStakeholders receive timely communication and follow-upsMarketing execution runs consistently and reliably in the background\n$500 - $700 a monthStart: Part-time (20 hours per week) with a clear path to full-time based on performanceand workloadTime Zone: Eastern Time (ET)Client Communication: May include email and phone-based interactions\nWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$300 tenure bonus every 6 months$500 entry monthly raffleNO TRACKER. NO PROBLEM