Marketing Operations Specialist

Rechat is building the next generation of enterprise real estate technology. Our platform helps real estate professionals streamline the entire buying and selling journey by unifying data, marketing, and transaction workflows into one powerful system. We're a product-driven company with a modern technology stack, a strong engineering culture, and a mission to transform how agents work at scale. REMOTE (Work may be performed anywhere) Our marketing runs a lot of things at once: a member newsletter, four or five industry conferences in flight with lead forms and landing pages behind each one, product launches that need to reach prospects, deliverables owed to industry partners, a paid media agency to keep on track, and a steady queue of campaigns and assets moving through design and build. This role exists to keep all of it on track — the day-to-day operating rhythm of marketing, and a good share of the hands-on building and sending too. Initially reporting directly to the CEO while we rebuild our marketing department, this role offers unique, high-level influence over how the function takes shape during a transitional phase. This role is ideal for a methodical, highly organized operator who excels at taking existing documentation and frameworks and turning them into seamless daily operations. You are comfortable stepping into established systems, taking ownership of and improving processes, and ensuring everything continues to run without missing a beat. What You’ll Do: Project Coordination Keep the marketing board (ClickUp) up to date: every campaign, event, release, and deliverable, with an owner and a due dateRun the weekly check-in rhythm, know what's on track, what's slipped, and what's blocked, and follow up without being askedKeep work moving across design, video, content, community, and social by making sure each piece has what it needs and lands on timeFlag risk early, telling someone a week ahead if something looks like it's going to miss Campaign Execution Build, proof, and send email campaigns and the monthly newsletterBuild landing pages, forms, lists, and workflows for events, content downloads, and demosKeep the marketing database clean, with list hygiene, suppressions, unsubscribes, and bounces handled on a regular cycleMake sure leads land in the right segment, workflow, and in front of the right person Event Support Support our conference presence with lead forms and landing pages ready ahead of time, registration and list logistics handled, and follow-up sequences ready before the team travelsTrack vendor lead times for swag, print, and booth materials so nothing arrives lateGet leads out of events and into the CRM, tagged correctly, within days Vendor and Partner Follow-Through Track what we owe partners under contract and make sure it goes out on timeKeep our profile current across partner and directory pages, and help manage placements outside the big ad platformsHelp run standing check-ins with our paid media agency and follow up on their reportingNotice when a partner contact goes quiet, and flag it before it becomes a problem Reporting Pull and circulate the numbers that already exist, including email performance, paid performance, form conversions, and event lead volumeBuild a simple, repeatable reporting habit so leadership isn't chasing number What You Bring: 2+ years of experience in project coordination, marketing operations, or running multiple campaigns and projects at once A track record of finishing what you start, not leaving things at 90 percent Comfort taking basic direction, asking good questions, and figuring the rest out yourselfReal estate or industry background (including former agents) is a strong bonus, though not required. Skills and Qualifications: Strong organization, able to carry several unrelated workstreams at once without dropping oneClear, direct written communication, most coordination happens in Slack and project tools, not meetingsFluency with modern AI tools like Claude or ChatGPT, used daily to move fasterPersistent, good-humored follow-up with people who aren't blocked on purposeDemonstrated expertise in HubSpot and ClickUp. Additional familiarity with Typeform, Zoom, or Stadium is a plus. Why You’ll Love Working Here: Competitive compensationFully remote with flexible work/life balanceA diverse, inclusive, and highly collaborative cultureMeaningful work with a product used by real professionals every dayFlexible Paid Time Off We are an equal opportunity employer committed to building a diverse and inclusive team. All employment decisions are made without regard to legally protected characteristics. Background and reference checks required.