Marketing Automation & Outreach Virtual Assistant (GoHighLevel)

Role OverviewWe are seeking a detail-oriented and systems-savvy Virtual Assistant to support a coaching and digital courses business during an active growth phase. This role focuses on marketing automation admin, event funnel support, and email-based outreach, allowing the founder to stay focused on strategy, content, and delivery. The role will start part-time (20 hours/week) with the intention to scale hours as campaigns and events scale.Core Responsibilities1) Marketing Automation & Funnel Admin (Primary)● Manage and maintain GoHighLevel workflows and assets● Duplicate and update funnels for quarterly events (non-evergreen)● Create and manage pipelines● Schedule automated email reminders and campaign emails● Upload event replays and campaign assets● Update event funnels as contributors/speakers change● Ensure all automations are functioning correctly before and during campaigns2) Email Outreach & Contributor Coordination● Execute email-only outreach using pre-written templates● Research and verify potential contributors (business legitimacy, social presence)● Find and validate contact details when provided with a list or reference page● Send pitches, track responses, and follow up as instructed● Maintain organized records of outreach activity and responses3) Content Scheduling & Campaign Support● Schedule pre-written content using provided tools (e.g., GoHighLevel or Plan)● Upload and organize campaign content between events● Assist with light admin tasks related to content distribution during quieter periods4) Video & Asset Support (Nice to Have)● Cut and prepare short videos using Descript (training provided)● Upload video assets according to SOPs● Support basic content repurposing during campaigns (cut, upload, schedule)\nRequired Skills & Experience (Must-Haves)Strong hands-on experience with GoHighLevel (non-negotiable)Comfortable duplicating funnels, pipelines, and automationsHigh attention to detail and ability to follow SOPsStrong written English (email-based role)Organized, reliable, and able to manage repetitive admin tasks efficientlyNice-to-Have SkillsExperience with ActiveCampaignFamiliarity with Make.com (Integromat) or ability to learn via SOPsContent scheduling experienceBasic video editing experience (Descript preferred)Background supporting online coaches, digital courses, or eventsTools & PlatformsGoHighLevel (required)ActiveCampaignMake.comDescript (nice to have)Content scheduling tools (e.g., Plan)Google Workspace\n$500 - $700 a monthPart-time: 20 hours/weekTime zone flexibility: UK, EST, or MSTHours may increase as campaigns and events scalePotential to scale to full-time hoursIncreased responsibility across campaigns, launches, and content workflowsLong-term collaboration for the right candidate\nWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$300 tenure bonus every 6 months$500 entry monthly raffleNO TRACKER. NO PROBLEM