Marketing and Proposal Specialist

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Marketing and Proposal Specialist to the Scandi Family! This is a Remote Position, hours are Mon-Fri 8:00 AM to 4:30 PM What’s in it for you: Awarded one of Canada’s Best Managed Companies: We’re committed to a high level standard of excellence for both clients and our Scandi Family. Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term and offer a tuition reimbursement program to continue your professional development. Stability and Job Security: Even through tough economic times we’ve continued to steadily grow, and we aren’t slowing down any time soon. With a strong national presence across Canada and growth into the US. Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family. Benefits: We offer a comprehensive medical and dental plan as well as personal days off. What your day to day will look like: You will be reporting into the Vice President, Strategic Partnerships. Create and implement marketing plans and initiatives aimed at increasing brand recognition, customer interaction, and lead generationPerform updates to company website as required, ensuring all information is up to date, visually appealing and in line with Scandinavian’s brand standardsCreate and coordinate company all company marketing and promotional materials, including those for other departments as requiredMaintain and execute all marketing and sponsorship opportunities with existing and potential clientsSocial Media-· Plan, create, and share new content as required, that builds meaningful customer connections and increases brand awarenessCoordinate with the third-party social media vendor to ensure that the organization’s social media presence is on brand and in-line with organizational strategyCommunicate with online followers as required, responding to queries in a timely manner and monitoring customer reviews Prepare all proposals documents, ensuring a consistent, grammatically correct, visually appealing documentUse AI tools to generate first-draft proposal content, including executive summaries, project descriptions, and boilerplate sections, ensuring alignment with client requirements and organizational messagingLeverage AI platforms to analyze RFP documents, extract key requirements, and support compliance tracking.Apply AI-assisted editing tools to improve clarity, grammar, tone, and consistency across proposal documentWhat you’ll need to succeed: Minimum of 5 years of progressive marketing and/or communications experiencePost secondary education in marketing, communications, or a related field is preferredStrong project management and organizational skills with the ability to manage multiple priorities and deadlinesExperience using AI-powered writing, research, or content-generation tools to support proposal development, marketing content, and document preparationAbility to evaluate AI-generated content for accuracy, clarity, and alignment with organizational voice and brand standardsStrong understanding of prompt-crafting techniques to efficiently guide AI tools in producing high-quality drafts, summaries, and visual conceptsAbility to work well within a cross-functional team environment and diverse communitiesExcellent customer service, communication and interpersonal skillsDemonstrate tenacity while striving for continuous improvementExcellent organizational and time management skillsWork independently with minimal oversight Our interview process: 20 minute preliminary phone interview with our Recruiter 20-40 minute assessment (depending on optional practice questions or breaks)30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.