Marketing Administrative Coordinator

Position Overview: The Marketing Administrative Coordinator supports marketing management and product category owners by coordinating essential details related to product launches and ensuring accurate, timely entry of that information into company systems. This role also manages new product ordering and provides broader administrative and operational support to the marketing team as needed. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines in a fast-paced environment.Essential Job Functions:Coordinate product launch details with product category owners, ensuring all required information is collected, accurate, and completeEnter and maintain product launch data in internal systems in a timely and accurate mannerProcess and track new product orders, ensuring correct quantities, specifications, and timelinesServe as a point of coordination between marketing and other departments (e.g., Purchasing, Product Development, Sales, Operations) to keep launch timelines on trackMaintain accurate records of product launch schedules, order statuses, and related documentationMonitor system data for accuracy and flag/correct discrepancies as neededCreate and/or edit PowerPoint presentationsAssist with general marketing administrative tasks such as data entry, preparing reports, research, and scheduling meetingsSupport marketing team members with ad hoc projects and requests as priorities dictateCommunicate updates, delays, or issues affecting product launches to relevant stakeholders in a timely mannerRequirements:High school diploma required; Associate's or Bachelor's degree in Marketing, Business, or related field preferred1–3 years of experience in an administrative, coordination, or data entry role (marketing or product-related experience a plus)Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint Strong attention to detail and high level of data accuracyAbility to manage multiple tasks and deadlines simultaneouslyStrong written and verbal communication skillsAbility to work remotely and independentlyOther Skills/Abilities:Comfortable working cross-functionally with multiple departments and personality typesSelf-motivated with strong organizational and time-management skillsAbility to learn new software/systems quicklyProblem-solving mindset with a proactive approach to identifying and resolving issuesFlexible and adaptable to shifting priorities in a fast-paced environmentBasic understanding of marketing or product lifecycle processes a plusAbility to maintain confidentiality of sensitive product and business informationPhysical Demands:Ability to sit for extended periods while working at a computerFrequent use of computer, keyboard, mouse, and phone  DisclaimerNOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.