Creative Marketing Project Coordinator

CapsLock is a global IT marketing company that pioneers unique, scalable customer acquisition solutions for B2C clients. We solve complex sales challenges across a wide range of industries, primarily for large North American partners. By integrating our expertise in Digital Marketing, IT, Design, AI-driven analytics, proprietary MarTech, and sales consulting, we deliver powerful, data-informed customer acquisition solutions.At CapsLock, people, technology, and forward-thinking innovation lie at the heart of everything we do. Our diverse, global team, fluent in over 10 languages, thrives on open collaboration and the exchange of new ideas, pushing boundaries to ensure our clients' success.Role overview Our creative team produces hundreds of video ads, images and ad copy variations every month, and we test them across our campaigns to find out what works best. Behind all of that is a fast-moving pipeline, and we’re looking for a Creative Marketing Project Coordinator to keep it running smoothly.You’ll be working with a team of 15–25 creative strategists, video editors, designers and media buyers. You’ll turn ideas and requests into clear tasks, keep everyone aligned on deadlines, review the final work before it goes live, and make sure every asset gets launched and tested. Many of our workflows are already automated, and we’d love someone who enjoys finding smarter ways to work as we grow.If you love bringing order to a busy environment, have a sharp eye for detail and are curious about the creative side of marketing, this role is a great place to grow. You’ll also be invited to brainstorming sessions and can contribute your own ideas to the creative process.ResponsibilitiesTask & Pipeline ManagementTurn monthly creative requests (videos, images and ad copy) into clear, well-structured tasks in ClickUp (our project management system).Add briefs, guidelines and references to each task, and assign it to the right team memberAgree on deadlines with each team and track every task from request to launchKeep an accurate record of all creative tests and their status at every stageCross-Team Coordination & Follow-UpCommunicate daily with a team of 15–25 creative strategists, video editors, designers and media buyersFollow up proactively so deadlines are met and nothing stalls in the pipelineFlag delays and bottlenecks early and help resolve themRelease approved assets to media buyers and confirm they have been received, launched and reviewedQuality ControlReview final images, videos and ad copy before launch against briefs, client guidelines and technical specificationsCatch typos, formatting errors and visual glitches before assets go liveDevelop an eye for visual inconsistencies, such as AI-generated artifacts, distorted details or elements that don’t make sense in contextCollaborate with team members on final reviews and approvalsReporting & DocumentationMaintain structured logs of what is live, what is in testing and what has been learnedPrepare clear status updates and reports using automated data and AI toolsDocument all tasks clearly in ClickUp per team standardsProcess Improvement & AIIdentify repetitive work and use AI tools and automations to streamline the workflowHelp scale the pipeline to handle 100–350 tasks per month without losing accuracySuggest improvements to task structure, templates and handoff processesCreative CollaborationTake part in team brainstorming sessions and contribute ideasTurn raw concepts from brainstorms into structured, actionable tasksBuild an understanding of our creative work and what performs well, with room to grow into the creative side over time Requirements Must-Have SkillsProven ability to manage a high volume of tasks with strict deadlines and accurate trackingAbility to turn requests and ideas into clear, structured tasksConfidence in following up with many people across teams while keeping things friendlySharp eye for detail when reviewing images, videos and ad copyGenuine interest in creative marketing and ad contentTechnical Skills2+ years of experience in operations, project coordination or process managementHands-on experience with project management tools such as ClickUp, monday.com, Asana or TrelloPractical experience using AI tools (ChatGPT, Claude or similar) to streamline workExperience in a marketing agency, creative production or e-commerce environment is a plusUpper-intermediate English (B2) or higherSoft SkillsThrives on structure and turning chaos into reliable systemsProactive, reliable and consistent with deadlinesClear, professional communicatorAdaptable to shifting priorities in a fast-paced teamCurious, with the initiative to improve processes and contribute ideasWhat we offerRemote Work - We offer a truly and fully remote environment. You choose where you are the most productive and comfortable to have an impact.Paid vacations - Generous paid vacation policy to ensure you have time to rechargeUnlimited Sick Days - We understand that being only human means getting sick or feeling under the weather from time to time, so we guarantee you time off as long as you need to recover and get back on your feet.Ongoing Learning - People at CapsLock are deeply inquisitive and eager to learn new knowledge and skills, that's why we support and create learning opportunities like the Free Books program, workshops, conferences, and more.Home Office - We will cover the equipment and furniture expenses to make sure you have the best work-from-home experience.Physical Well–Being - We will cover costs of your medical insurance. Additionally, we offer an allowance for a flexible fitness program.Fun Stuff - There is never a shortage of fun stuff